Johns Hopkins University Research Program Coordinator in Baltimore, Maryland

Classified title: Research Program Coordinator

Working title (if applicable): Research Program Coordinator

Role/Level/Range: ACRO/CD/3

Starting Salary Range ($): $33,479 - $46,018

Employee group (Full time/Part-time/Limited/Casual): Full Time

Schedule (hours/days): Monday-Friday; 8:30am-5:00pm

Employee subgroup (FLSA Status): Non-Exempt

Department name: Department of Medicine

Personnel area (School): School of Medicine

General Summary/ Purpose: Administratively coordinates protocol implementation for a clinical research study. Screen and recruit eligible patients for study participation. Collaborate with research team in the development of research instruments and forms. Collect research data and manage study databases. Coordinate meetings with study investigators, prepare project progress reports. Conduct literature searches, assist with manuscript preparation, and provide administrative support for grant applications.

Specific Duties & Responsibilities:

  • Serve as study coordinator NIH funded research study. Develop and implement manual of procedures.

  • Recruit and screen potential study participants according to protocol’s inclusion and exclusion criteria; be knowledgeable of the protocol so that study activities are completed correctly and completely.

  • Serve as liaison between multiple collaborators and disciplines, including physicians, clinic administrative staff, schools, lab facilities, and pharmacies. Be responsible for the coordination of services and the communication of pertinent information to all study participants.

  • Track visit completion, inform them of upcoming scheduled clinic appointments, and manage study procedures concerns and/or issue that arise during visit assessments.

  • Assist in the preparation of IRBs, DSMB, and sponsor reports.

  • Will run data queries as requested. May be responsible for providing Principal Investigator a weekly study status report covering recruitment and retention of participants.

  • Ensure proper written informed consent from each study participant is obtained prior to entering study; ensure that the original signed and dated consent from for each study participant is filed in participants’ research record.

  • Conduct and track follow-up assessments in a timely fashion. Responsible for troubleshooting participant difficulties with assessment completion.

  • Adhere to guidelines regarding the sensitivity and confidential nature of patient information and data quality guidelines.

  • Schedule investigator meetings, data management meetings, or any study specific meetings.

  • Participate in weekly staff meetings to report on recruitment progress. May make recommendations for resolutions to new/outstanding operational issues. May assist in coordinating study(s) meetings, including developing an agenda and reports.

  • Input, organize, edit, and verify accuracy of data in databases.

  • Responsible for requesting and coordinating pharmacy refill records and current medication treatment plans.

  • Responsible for tracking, quality control, and cleaning of study devices.

  • Exercise good judgment, tact, and sensitivity at all times while working in a busy hospital clinic environment.

  • Conduct study visits over the phone or in person.

  • Conduct research visits according to protocols that may include clinical research tests such as spirometry and 6 minute walk tests.

  • Work independently and under the direction of the Senior Research Program Coordinator to ensure successful completion of the clinical research study.

  • Responsible for placing study supply orders using the SAP ordering system.

Scope of Responsibility:

Knows the informal policies, procedures, and practices necessary to conduct the normal function of a specific section, unit, or work area. Is aware of the role of the position and its potential impact on the working unit.

Decision Making:

Carries out duties and responsibilities with limited supervision. Makes decisions and establishes work priorities on essentially procedure-oriented operations.

Minimum Qualifications (mandatory):

Bachelor's degree in related discipline required and some related experience. Additional education may substitute for experience.

Preferred Qualifications: N/A

Special knowledge, skills, and abilities: Excellent oral and written communication skills and interviewing techniques. Ability to work independently and manage multiple tasks, detail oriented, self-motivated, strong interpersonal skills, ability to use personal computer; proficiency in Microsoft Word and Excel; database and spreadsheet knowledge.

Technical qualifications or specialized certifications: N/A

Any specific physical requirements for the job: Sitting in a normal seated position for extended periods of time. Reaching by extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal range. Ability to move about. Ability to lift 40 pounds from ground and carry.

Supervisory responsibility (indicate the number and type of persons supervised by incumbent): N/A

Budget authority (indicate dollar amount of budget managed and type/level of authority): N/A

This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

*This position is an essential position which requires the incumbent to work from home during an event (weather or otherwise) that causes JHU to curtail its operations by closing some or all the university’s offices.

Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.